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Date Posted: August 23, 2012 Job Title: Accounts Payable Supervisor Category: 01 Employer: amfAR- The Foundation for AIDS Research Location: New York, NY
Description:
amfAR, The Foundation for AIDS Research, is seeking a dynamic and strategic Accounts Payable Supervisor.
amfAR is one of the world’s leading nonprofit organizations dedicated to the support of AIDS research, HIV prevention, treatment education, and the advocacy of sound AIDS-related public policy. Since 1985, amfAR has invested more than $307 million in its programs and has awarded grants to more than 2,000 research teams worldwide.
TITLE: Accounts Payable Supervisor DEPARTMENT: Accounting LOCATION: New York REPORTS TO: Controller
PRIMARY FUNCTION:
Serves as the lead accountant for accounts payable transactions and related General Ledger transactions. Serves as liaison between amfAR staff and Accounts Payable staff. Performs reconciliations between A/P and the general ledger. Acts as the NY Finance Liaison with the amfAR Thailand Office.
DUTIES and RESPONSIBILITIES:
Supervises daily processing of purchase requisitions, check requests, purchase orders and disbursements, and the related data entry. Oversees the coding of payments to correct department and general ledger account. Codes and processes US Dollar and foreign currency transactions.
Prepares necessary information for timely government reporting.
Prepares 1099s and other government required reports.
Makes timely and accurate payments to vendors and grantees, and ensures staff compliance with payables procedures. Provides training for amfAR staff as required (at least semi-annually).
Carries out monthly closings and accounts payable reconciliations.
Oversees employee credit card programs; handles all aspects of expense report processing ensuring compliance with amfAR guidelines. Employee expenses are managed through a corporate issued credit card and cash reimbursement. Monitors visa credit card activity, provides electronic statements to all staff, creates new cardholders, and processes terminations.
Supervises the maintenance of vendor and grant files. Maintains validation reports of vendors against government terrorist watch list.
Assists in solving vendor and staff payment inquiries.
Assists in preparing credit applications.
Acts as the primary liaison with the Bangkok office in relation to Thailand accounts payable and TREAT Asia grant payments.
Supervises and trains the Accounts Payable Coordinator.
Carries out other duties as assigned.
QUALIFICATIONS:
Bachelor's degree in Accounting is a plus but must have a minimum of five years experience in an accounting/bookkeeping environment that includes three years A/P supervisory experience. Experience working with foreign currency transactions is a plus.
Ability to communicate effectively with staff at all levels.
Knowledge of Sage MIP Fund Accounting software (or similar), and proficiency in common business and accounting applications.
Interested applicants should send their cover letter, resume, and salary requirements tojobs@amfar.org.
